Please read all the following information carefully. By completing an application, you are agreeing to all the terms and conditions outlined below. Information for Vendors To ensure success of our marketplace we are using the following information to guide our vendor selection and event day management. Please read carefully.
Applications are due midnight, November 11th, 2018.
Notification of application status will occur the first week of December 2018. Successful applicants will be invoiced in early December with payment required to secure your participation.
Product Quality All items at the sale must be knitting/spinning/or other yarn-based fiber related and display good craftsmanship. Please submit photos of your work for review by our acceptance jury. Hardcopy, email, or a link to website are acceptable. Vendors may not sell items produced using purchased kits, unless they have made significant design changes to the items.
Vendors who bring items not listed in their application, or items below the level of quality represented in their application, may be asked at the organizer’s discretion to remove them. To maintain the level of variety our patrons expect at a fiber festival, we accept only a limited number of vendors in each category of work. Vendors who are accepted in one category MAY NOT add other categories of work to their display without having those items approved in advance through the application process. Sharing of a space is welcome provided we are aware during the jury process of your intentions. Please make note on your application with whom you are sharing a vendor space, the applications can be linked or jointly apply. Vendors will be accepted through a jurying process based on a variety of criteria including quality of craftsmanship, the uniqueness of the product at festival, and originality of design.
Move-in and Set up Vendors may move in Saturday, June 01 from 8 AM and 930 AM. Each vendor will receive two passes for the event allowing for in and out privileges. Please note, at this time, we will not be providing food or beverages, aside from a water station, for the duration of the event. The venue is located close to numerous restaurants. As we do not have staff to monitor your space while you take a break, please plan accordingly for coverage. When you arrive, check in at the main door to find your space, or reference the floor plan maps. Then unload your things. Once you’ve finished unloading and before setting-up your exhibit, please re-park further from the doors to make move-in easier for your fellow vendors. Please note there is no parking on site. Directly across the street is the Prospera Arena pay parking lot which has ample space. We would appreciate an item for our door prize draws. Please drop items off at the check in table prior to the doors opening at 10:00 AM.
No portion of your display may protrude out into the aisle or go beyond the floor space requested and paid for on your booking form. These boundaries are marked with green tape. If you aren’t sure where your boundary is, we’d be happy to point it out. Similarly, vendors will make their sales from within their booth space, and not wander the isles. There are a limited number of 6-foot banquet tables, numerous 8- foot banquet tables, and several 5-foot round tables available for use. There are no linens for tables or pipe and drape included with your booth rental. Please indicate on your application if you require a table(s). You are welcome to bring your own tables and display items. Please indicate on your application if you require an electrical outlet. You must provide your own extension cords. If you require a wall to lean items from your display against, be sure to include a request for wall access on your form so that we can locate your space in a suitable position. No tape, sticky tack, or nails are permitted on the walls. No fire exit or hose may be blocked. No open flames, such as candles, will be permitted. No pets may be brought into the building. Smoking and alcohol are not permitted on the premises. If you have children with you on the weekend, they may not be left unsupervised around the market shopping areas.
Takedown and Move out Tables and items may not be taken down or removed until the sale is over. The marketplace will close at 5:00 PM. Move out must be completed by Saturday at 5:45 PM. Vendors are responsible for removing everything they brought with them, as well as any accumulated garbage. The area will be swept for you after you depart.
Security The Laurel Packing House, the Yarn Okanagan Market organizers, and staff and volunteers are not responsible for any injuries, damages, or losses to exhibitors or their articles. Please acquire the level of insurance you deem appropriate. Vendors are responsible for their own security during set-up, show hours, and take-down. We do not provide staff to monitor your space if you need to use the washroom or leave to purchase food and drinks. Please arrange to have coverage as required. Vendors may be required to withdraw from the show if issues regarding product quality or behaviour cannot be resolved to the organizers’ satisfaction.
Payment and Refund Policy Following the registration deadline of midnight November 11, 2018, we will begin the jury process. We will contact you to notify you of your application’s status by Early December 2018. If your application is accepted, you will be asked to submit payment for your space immediately. In the event you need to cancel, if we can fill your spot, we will refund half of your payment.
Floor Space Options Dimensions Cost 6’ length x 6’ depth $125.00 12’ length x 6’ depth $175.00 10’ length x 10’ depth $225.00 Rectangular Table (6’) only 10 available (no linen) Free Rectangular Table (8’) 30 available (no linen) Free Round Table (5’) 23 available (no linen) Free To apply please click on the link or copy and paste this link into your browser.